Automate accounts payable from vendor onboarding to payment-ready invoices.
Higher-ed accounts payable is broken, buried in manual entry, email back-and-forth, and endless exceptions that drain time and create risk. OA Solutions AP Automation transforms AP into a streamlined, intelligent workflow, accelerating processing, strengthening compliance, and eliminating inefficiencies with AI-powered automation.
Extend the power with VendorHub, a vendor-facing module that simplifies onboarding and gives suppliers secure self-service access for registration, invoice submission, and real-time updates. Cleaner data in means fewer errors out, stopping issues before they ever reach your AP team.
AP Automation Core
AI-driven invoice capture, validation, and workflow.
AP Automation Core reduces manual effort across the invoice-to-approval process.
Key Capabilities
- AI-assisted invoice capture and data extraction
- Automated validation and exception handling
- Workflow-based approvals and routing
- Automated matching and reconciliation support
- Audit-friendly tracking and reporting
Outcome: Faster cycles, fewer errors, and stronger control over AP operations.
VendorHub
Modern vendor onboarding and invoice submission for higher ed.
VendorHub gives suppliers a secure, self-service experience so your team can stop chasing paperwork and emails.
Key Capabilities
- Vendor registration and profile management
- Capture and validation of vendor details and documentation
- Vendor-driven invoice submission and status visibility
- Reduced duplicate vendors and incomplete submissions
- Cleaner handoff to AP processing workflows
Outcome: A smoother vendor experience and fewer upstream issues that create downstream AP delays.
Proven Performance
Built for higher education
OA Solutions understands the realities of higher-ed finance operations, including decentralized approvals, tight controls, and audit requirements. This solution is designed to improve efficiency without sacrificing compliance
How it works
- Vendors onboard and submit invoices through VendorHub
- Invoices are captured and validated automatically
- Exceptions are routed to the right person with clear context
- Approvals move through streamlined workflows
- Invoices reach your ERP payment process cleanly and consistently
The Outcome
- Faster invoice processing and approvals
- Fewer errors, fewer exceptions, less rework
- Better visibility and audit readiness
- A modern vendor experience that reduces back-and-forth
Integration
- Compatible with Ellucian®
Designed to integrate with Ellucian® Colleague and Banner
Compatible with the Ellucian® Ethos API for modern integration patterns
Why OA Solutions
- Higher-ed specialists with deep ERP and finance operations experience
- Turnkey deployment approach focused on speed and adoption
- Practical automation designed for real AP workflows, not generic use cases
